Clerical Skills List and Examples

Clerical Skills List and ExamplesClerical Skills List and ExamplesClerical work enkoranverss that an bro runs smoothly. It involves the day-to-day administrative tasks of an office, such as answering phones, scheduling appointments, sending faxes, and filing documents. Clerical/administrative skills are useful for almost anyone who works in an office. Most employees need to do at least some clerical work, so behauptung skills can come in handy no matter what yur official job title is. Office clerks and secretaries need to have particularly strong clerical skills. Employees in these positions perform the majority of an offices day-to-day tasks. Types of Clerical Jobs While some people use these job titles interchangeably, office clerks and secretaries are different fromadministrative assistants. Administrative assistants often need a college degree and are given more responsibilities, including spearheading projects and sometimes even managing teams. In contrast, clerks and secret aries typically do not need extensive education beyond a high school degree (although there are higher education programs that focus on clerical and secretarial work). They manage the daily operations of an office, but generally do not have managerial responsibilities. Clerks and secretaries work in a variety of industries, including finance, business, medicine, government, law, and more. Some of these positions require specific skills. However, there are basic skills that are necessary for nearly every clerical and administrative assistant position. Read below for alist of clerical skills that employers seek in candidatesfor employment. Included is a detailed list of the five most important clerical skills, as well as supplemental lists of related administrative skills. How to Use Skills Lists You can use these skills lists throughout your job search process. Its important to use several of these skill words throughout your resume. Employers increasingly use applicant tracking systems to rank and score the resumes they receive. These systems are programmed to seek specific keywords, and so resumes that incorporate them will be more likely to be selected for further review by hiring managers during their second round of consideration. Secondly, you can use these keywords in yourcover letter. In the body of your letter, try to mention one or two of these skills, and give a specific example of a time when you demonstrated them at work. Finally, you can use these skill words in aninterview. Make sure you have at least one example for a time you demonstrated each of the top five skills listed here. Of course, each job will require different skills and experiences, so make sure you read the job description carefully and focus on the skills listed by the employer. Also, review our other lists ofskills listed by joband bytype of skill. Top Clerical Skills Attention to DetailClerical work involves paying attention to the day-to-day details of an office, things other people might overlook, such as answering and keeping track of emails, tracking appointments, and more. A clerk or secretary needs to be able to focus on these details, and not let anything slip through the cracks. AnalyticalMaking travel arrangementsPrioritizationProblem solvingReasoningRecord keepingScheduling appointmentsTyping CommunicationClerical workers need to have strong written and oralcommunication skills. They will typically answer phones, write memos, send emails, and greet clients and customers. They, therefore, must be able to speak and write clearly and effectively. They need to convey information in a way that is easy to understand. Answering phonesCommunicationCorrespondenceCustomer serviceEmailFaxingFront deskLanguage skillsListeningOral communicationProofreadingWriting Computer SkillsIn this day and age,computer skillsare critical for any clerical job. Clerks and secretaries have to be quick and accurate typists. They are also typically required to do some data entry, so they should be familiar with Excel and other data entry software. They should also be familiar with other Microsoft Office software, such as Word and PowerPoint. Any additional computer skills, such as the ability to design or edit web pages, would be considered a big plus. Data entryData managementDatabase fluencyDesktop publishingMicrosoft OfficeOffice machinesWord processing NumeracyMuch clerical work involves numeracy. Some clerks are in charge, to a degree, of bookkeeping and/or accounting for a company. It requires numeracy skills. The ability to calculate sums quickly is a positive quality in a clerk or secretary. AccountingAccuracyBillingBookkeepingBudgetingExpenseSpreadsheetsTechnology OrganizationClerks and secretaries must be organized. They are in charge of making sure the office runs smoothly. It involves keeping track of the employers schedule, answering emails and phone calls, and maintaining files. All of this takes a lot oforganizational skill. Decisi on makingDelivering mailEfficientFilingManagementMultitaskingOversightPhotocopying and collatingPlanningSortingTime management Soft Skills In addition to these top five clerical skills, the best office workers also possess soft skills that are often innate personality traits rather than learned competencies. These include strong interpersonal skills, teamwork, flexibility, dependability, creativity, adaptability, and creativity. They are essential characteristics for office managers, receptionists, personal assistants, office assistants, and executive assistants.

5 Tips for Conducting a Long-Distance Job Search

5 Tips for Conducting a Long-Distance Job Search5 Tips for Conducting a Long-Distance Job Search5 Tips for Conducting a Long-Distance Job SearchOn the hunt for a job in a new city? Learn how to relocate with success using behauptung job-search tips. We live in a brave new world. Technological changes, along with the competitive nature of a global economy, have made it necessary to break out of your comfort zone when it comes to your career. Reimagining yourself in a new setting a new city, state or even country comes with a unique set of challenges that are best-met head on so that you are not met with surprises down the road.Theres nothing more exhilarating, albeit terrifying, than starting fresh in a new place. A new culture, new climate, new neighbors, and a new job all can make the prospect of moving exciting, yet applying to jobs out-of-state can seem daunting.If youve been trying to find a job in a new city, you may already be used to the sound of crickets rather than a ringi ng cell phone. Competition is keen amongst the locals, making it so much harder to land a job out-of-state. When you have made the decision to start a long-distance job search, here are a few job-search tips that will help you pave the way.1. Know your availabilitySure, you want to jump right in and start applying to out-of-state jobs. But first things first Figure out a time frame when you can actually move. Are you selling your house first? Uprooting the kids in the middle of the school year? If youre currently working, you will have to tie up some loose ends with your current job before you lay the groundwork for a new one. 2. Know your industryDuring your long-distance job search, start by combing through online trade journals and magazines to develop a rough target list of companies in your new locality. Then, check out the websites of the companies youre interested in to learn how long theyve been in business, their average annual earnings, each companys standing in the market place, and whos in charge.Want an inside look at these companies and their open jobs? Try Glassdoor, which has tons of company reviews written by previous and present employees. To hone in on an industry, market research sites such as Dun Bradstreet and Plunkett Research are helpful. Community newspapers can help you feel at home with the area make sure to check out the ads to become familiar with your business competitors.3. Know something about the people youll meetDig into the wellspring of information youll need to gather about potential colleagues by checking out websites of companies in your industry, finding names, and Googling them. In many cases, youll be directed to LinkedIn profiles of the top performers. Forging solid connections with those prospective leads will be easier when contacting people you already know who may know someone who knows someone. With some effort and a little luck, your LinkedIn connections can make six degrees of separation seem more like two. Con duct an informational interview a technique meant not to ask for a job but to tap into intel such as industry jargon, an organizations culture, and insider tips because theres just no substitute for familiarity in an unfamiliar place.Related The 8 Best Questions to Ask at an Informational Interview4. Know how to get to the top of the hiring listFace it During your long-distance job search, youre an outsider. You know you want to bridge the gap between contacts and your extended network. To do it, you must overcome any perceived objections in order to re-establish yourself in your field. Emphasize the positive your relevant skills and experience, your determination and ability to conquer challenges, your flexibility and comfort level with learning new things, as well as how much enthusiasm you have for the employer. Less well-known firms in allied industries may be more willing to give you a look, so dont just apply to big-name companies.5. Know the locationOnce you feel sure of yo ur destination, continue to make yourself familiar with the local community when you apply to jobs out-of-state. Social media can be a big help when checking out the local scene, identifying thriving businesses, and strategically tagging upcoming events. City-Data.com will give you insights into the local economy, demographic data, crime rates, and job prospects. Peruse the hometown paper, put regional job fairs on your to do list, and immerse yourself in reading about the place. Acquaint yourself with local recruiters and you may initially nab a phone or Skype interview. Finally, you may want to plan a visit so that you can schedule face time with three or four prospective employers mentioning, of course, that any relocation expenses would be on your dime, not theirs.Whether you are just starting out or have years of relevant experience under your belt, if youre applying for jobs out of state, infinite opportunities abound. With some leg work and a little know-how, your next caree r move may be your best move.Click on the following link for more job-search advice.Ready to make a move? Let us help with your resumeRecommended ReadingBefore You Relocate for Work Ask Yourself These Questions7 Job-Search Statistics You Should KnowRelocation Tips for Proactive Job Seekers

5 women in business share their biggest face plants

5 women in business share their biggest face plants5 women in business share their biggest face plantsIf you ask any entrepreneur, theyll tell you how many times they had to fall down before getting back up. Of all those pitfalls, therbeibeies probably one (or two or three) that felt more like faceplants than stumbles. Part of growing as a professional - and as an entrepreneur, if thats your career path - is figuring out how to learn from your mistakes. elend only does it make you a stronger leader, but it encourages you to listen to your instincts and to spend more time focusing on areas of improvement. If you made a big mistake or youre in the middle of a huge transition, let these face-plant stories inspire you to keep going. Youve got this, after all.I caused a problem with our cash flowBasic Outfitters, a mens clothing company featured on Shark Tank, had some issues with cash flow in its early stages, said Laura Dweck, the creative director and co-founder. We over projected ou r inventory buys and invested too much money into product, she said. It became our biggest challenge as it tied up our cash flow. Though a tricky situation, it helped her to prepare for the future and become a stronger, smarter leader, she said.It taught me the importance of planning inventory buys and the value of leveraging my network and contacts Id made throughout my career, she said. In hindsight, it welches a blessing that we had all this inventory on hand because when we aired on Shark Tank, we were able to capture the wave and fulfill all those orders due to the excess inventory we had. It taught me that the one thing that can seem like the biggest challenge can turn into the biggest blessing.I embarrassed myself in front of 100 clientsThough Claire Fountain, the founder and CEO of TrillYoga, has an unconventional, non-judgemental teaching style, there was still a moment where she felt uncomfortable. Or, rather, a piece of technology she often struggles with microphones. Mor e than once I have walked too close to the speakers during class and blasted my poor class - of more than 100 people in NYC one time - with this awful loud noise, she said. Like, grab your soul, loud noise. This might sound minor, but for me, having this horrid noise disrupt my class felt like it could be the kicker for if someone liked it or not, and decided to come back ever again, or tell others to never attend. Peoples opinions of your class can be a huge thing and can make or break an instructors career in this industry.What have these face plants taught her? To let it go, she said.I have pretty bad social anxiety and am in front of lots of people often, sometimes even on camera, so instead of worrying or obsessing over mistakes or letting that anxiety and fear kick in, I turn on my confidence and self-assuredness, she said. I practice affirmations day-to-day while building a confidence that can roll with the punches, because we are all human. I remind myself that even the mo st intelligent, successful, and accomplished people make mistakes, yet their lives go on, so I accept myself as human and build my confidence from the inside out.I fell too in love with the idea, not with the workA few years ago, Kimberly Walker created a site called Vinquiz, aiming to pair wine to customers personalities and have it delivered to their doors. But while she was obsessed with the idea, she didnt plan for the next steps. I neglected the long game, which would have clearly shown me the margins were too thin to be worth all the effort, she said. And while she face-planted head-first on that company, her new company, The Vanity Projects, which provide wine wipes, in plus-rechnen to other goods, is off to a smart start. I learned not to fall in love with ideas until Ive thought them through to exit strategy, she said. I also always consult with mentors and colleagues who dont mind telling me an idea stinks, and challenge my thoughts on why it will be successful.I didnt sta nd up for myselfFor Erin Motz, co-founder of Bad Yogi, a yoga and lifestyle brand, face planting was a common occurrence in her first years of business. How so? She didnt develop the confidence she needed to demand to lead her success, she said.I used to be extremely hesitant to stand up for myself and defend my business, she said. For instance, instead of making sure we were paid on time from partners, Id be worried about ruffling feathers. I was so afraid of coming off as not nice or disagreeable that I repeatedly let people walk all over me, and that habit resulted in many, many epic faceplants that were very difficult to recover from.Through the trials of being an entrepreneur, she realized that sometimes, business isnt pretty or easy, she said.If someone youre working with is being difficult, its OK to match their energy sometimes, she said. I learned that Im entitled to do whats best for me and my business even if that makes someone else think of me as less than nice and gentl e. I learned that I want to be the woman who gets sh*t done more than I want to be the woman whos sweet and demure no matter what.I didnt follow my gutYour tummy might not have a seat at the table, but its probably speaking louder at board meetings than you realize. For Taylor Wilkinson, owner of Taylor Wilkinson Designs, a contemporary jewelry brand, ignoring that little inkling in the back of her head was a face-plant she said she felt over and over again. Im still learning how to be in the business Im in, but nine out of 10 times, Ive doubted myself and instead taken outside direction, things havent turned out really any better, she said. I think women who are young in their process - no matter how old they are - and starting their own companies are innately hesitant, if not sometimes fearful, of questioning those who have been in business longer or know more about the subject matter. There is truth to a womans intuition. In business, in life, listening to my own voice, trustin g my own instincts, believing in my product - thats really when the good stuff starts happening.